How to add an event to your calendar

iCal feeds are the universal way to add events to calendar programs such as MS Outlook, Apple iCal, and Google Calendar.  

An .ICS (iCalendar) file will be generated containing the event details and a link to the event page. The file will be downloaded via your browser.

You can now import the downloaded .ICS file into most calendar programs, including MS Outlook, Apple iCal, and Google Calendar. Your calendar program will automatically use the timezone of the event to set the equivalent event time in your calendar.

Importing .ICS files into MS Outlook

To import the .ICS file into MS Outlook, follow these steps:

  1. From your download folder, double click the .ICS file.
  2. Click the Open button.
  3. Enter any notes then click Save and Close.

or:

  1. In Outlook, click the File menu or tab and select the Open > Import or Import and Export option (depending on your version of Outlook).
  2. Select Import an iCalendar (.ics) or vCalendar file (.vcs) then click Next.
  3. Find the downloaded .ICS file then click on OK.
  4. Click Import.

Importing .ICS files into Apple iCal

To import the.ICS file into Apple iCal, follow these steps:

  1. From your download folder, double click the .ICS file.
  2. From the Add Events dialog that appears, select the calendar where you want the event to appear.
  3. Click OK.

or:

  1. Open iCal.
  2. Click the File menu and select Import.
  3. Find the downloaded .ICS file.
  4. Click Import.
  5. Select the calendar where you want the event to appear.
  6. Click OK.

Importing .ICS files into Google Calendar

To import the .ICS file into Google Calendar, follow these steps:

  1. In Google Calendar, click the down-arrow next to Other calendars.
  2. Select Import calendar from the menu that appears.
  3. Click Choose file and find the downloaded .ICS file then click Open.
  4. Select the Google Calendar where you'd like the event to appear, then click Import.

Please let Lauren know if you have any trouble using these instructions.

Thanks to Wild Apricot for this tip sheet.

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